BBQ & Braai Template
Free & Shareable
Free Backyard BBQ Food Coordination List Template
Planning the ultimate summer cookout shouldn't feel like a logistical nightmare where you end up with ten jars of mustard and zero burger buns. This free backyard BBQ food coordination list template helps you effortlessly assign mains, sides, drinks, and grilling gear so everyone knows exactly what to bring. Get ready to fire up the grill, kick back with friends, and enjoy a perfectly balanced feast without the planning headache!
Use this collaborative checklist
Click the button to immediately pre-fill your event checklist. Share the link with friends to coordinate who is bringing what. No sign up required!
What's Included in this Template
Food 9 items
- Burger Patties (Beef & Veggie) Qty: 1.5 per person
- Hot Dogs and Sausages Qty: 1 per person
- Burger & Hot Dog Buns Qty: 2-3 packs of each
- Sliced Cheese (Cheddar, Swiss, Pepper Jack) Qty: 2 assorted packs
- Condiments (Ketchup, Mustard, Relish, Mayo) Qty: 1 bottle of each
- Fresh Burger Toppings (Lettuce, Tomato, Red Onion) Qty: 1 large prepped platter
- Potato Salad or Coleslaw Qty: 2 large bowls
- Potato Chips and Gourmet Dips Qty: 4 family-sized bags
- Sliced Watermelon or Fresh Fruit Platter Qty: 1 large tray
Drinks 3 items
- Assorted Craft Beers & Hard Ciders Qty: 3-4 six-packs
- Sodas, Lemonade, and Sparkling Water Qty: 3 cases total
- Bagged Ice Qty: 3 large bags
Equipment 3 items
- Grilling Utensils (Tongs, Spatula, Wire Brush) Qty: 1 set
- Propane Tank or Charcoal & Lighter Fluid Qty: 1 primary and 1 backup
- Large Drink Coolers Qty: 2-3 coolers
Miscellaneous 3 items
- Paper Plates, Napkins, and Compostable Utensils Qty: Enough for all guests
- Heavy-Duty Aluminum Foil and Trash Bags Qty: 1 roll and 1 box
- Outdoor Bug Spray and Sunscreen Qty: 2 bottles of each
Expert Event Planning Tips
- Establish the mains early: Decide whether the host is providing the primary meats (burgers, steaks) or if guests should bring their own to toss on the grill.
- Mind the ice and coolers: Ensure at least two people are assigned to bring extra ice to keep raw meats and drinks safely chilled.
- Coordinate dietary needs: Clearly tag alternative items for vegetarian, vegan, or gluten-free guests so everyone has delicious options to eat.
- Don't forget the tools: Always assign someone to bring heavy-duty tongs, spatulas, and aluminum foil so the grill master is fully equipped.
- Keep hot foods hot and cold foods cold: Use outdoor-safe serving dishes with ice chambers or insulated covers to prevent food spoilage.